Standing Committee Preference Form

In order for UTG to run smoothly, each Active member is required, and each Associate/Life member may choose, to serve in one of three ways: 1) as an elected Board member, 2) as an Appointed Committee member, or 3) as a Standing Committee member.

We would like to place you on a Standing Committee for which you have an interest. There are 20 Standing Committees. Always keeping in mind that the primary purpose of UTG is to provide free and meaningful tours to school children, and taking into account the number of active members, 17 of these committees have been designated as essential to the operation of UTG. These committees will be filled first. The remaining 3 committees will be filled last. Numbers in parentheses represent the minimum number of people deemed necessary to run that committee smoothly.

Please complete and submit your Preference Form indicating your preferences by June 1. We will attempt to place you on a committee of your preference, though realistically this may not be 100% possible.

PLEASE NOTE: Scroll to the bottom of this page to find the SUBMIT button.

ESSENTIAL COMMITTEE CHOICES

NON-ESSENTIAL COMMITTEE CHOICES

Associate members may choose the following as an only choice or in addition to the above. Active members may choose one or more of the following with the understanding that serving on any of the following committees may be in addition to serving on an essential committee.

Courtesy:Provide outreach to members in a variety of circumstances such as illness or death in the family. (1)

Directory: Prepare, have printed and distribute the yearly updated membership directory with pictures. (1)

Fall Trip: Organize and coordinate a day excursion on the first Thursday of October to an interesting location in our area. (2-3)

Georgie Fund: Organize and distribute UTG tour postcards to children taking tours, their teachers and tour chaperones. Update and reorder postcards, as needed. One from each tour (3).

Historian: Photograph digitally the yearly activities of UTG. Assemble a photo book to present to the President. (1)

Holiday Auction: Plan and conduct the Holiday Auction held the first Thursday of December. Work closely with the Holiday Luncheon Committee to coordinate the event. (5-8)

Holiday Luncheon: Plan and conduct the Holiday Luncheon held the first Thursday of December. Work closely with the Holiday Auction committee to coordinate the event. (3)

Insurance: Serve as a liaison between the UTG Board and the insurance broker. Review the insurance policy for the appropriate coverage. Obtain liability insurance waivers from home schooled and private groups, vendors as necessary. (1)

Librarian: Maintain the UTG Library; manage the check out and return of books; purchase new books for the collection. (1)

New Member Symposium: Plan and conduct an October meeting for recruitment and orientation of prospective members. (3)

Printing: Print all UTG printing requests. (1)

Publicity: Send information to schools and staff in the summer and winter as needed. (3)

Research: One member from each tour to work with tour Liaisons to update information in Guide Notebooks. (3)

Retraining: Schedule, plan and implement retraining activities for guides who have been active for five or more years; seminar to occur in early fall. (2)

Sign Up/Sign In Committee: Contact Membership by email before each General Membership Meeting to determine attendance and lunch reservations. Greet members to 1) check them in to meetings, and 2) collect lunch reservation money. (6-8)

Training Assistant: One member from each tour; work with Head Trainer to plan the new guide training. Serve as trainer for your respective tour. (3)

Volunteer Appreciation Party/Annual Meeting Committee: Provide a volunteer appreciation event on the first Thursday in June. (3-4)

Spring Trip: Schedule, plan and coordinate all aspects of the Spring Trip. (2)

Winter Social: Schedule, plan and conduct all aspects of the Winter Social. (2)

Merchandise: Source, sell and distribute UTG items. (1)

Additional Helper on day of event (events vary)